Human Resources and Payroll



Posted July 29, 2020

New Adjunct Faculty Success Workshop

New Adjunct Faculty Success Workshop will be held virtually this August, due to ongoing concerns regarding COVID-19.

The New Adjunct Faculty Success Workshop will be held from 12 - 5 p.m. on Saturday, August 15, 2020.

Registration is open! Register to ensure your receive communications and schedule updates from Faculty Affairs and Development.

Questions regarding orientation or registrations, please contact For questions regarding your onboarding, please contact


Posted July 29, 2020

Overtime Election Enrollment

From August 1, 2020, to September 4, 2020, all non-exempt employees (i.e. employees eligible for compensation for any time worked over 40 hours in a week) can choose how they want to receive overtime compensation.

Overtime eligible employees can choose to receive overtime compensation in one of two options:

  • Pay (initial default option)
  • Leave

    Do I Have to Make a Change?

  • If a non-exempt employee has made an election in the past and does not want to change the election, no action is needed
  • If a non-exempt employee wants to continue to receive pay for any overtime earned, they do not have to complete a form

    How Do I Make a Change?

    If the non-exempt employee would like to change their election from pay to leave, please:

  • Complete an Overtime Leave Agreement Form
  • Submit the form to the Payroll Department at payroll@gmu.edubefore Friday, September 4, 2020(due to processing, this deadline is firm and Payroll cannot accept forms after this date)

    Elections are a one-year commitment and can only be changed during this open enrollment period. For example, if the non-exempt employee elects leave accumulation, they will receive leave, and not pay, for any overtime worked for one year.

    Please contact Catalina Wheat at for questions.


    Posted July 7, 2020

    Save the Date -- Take Your Junior Patriot to Work Day

    While every day is Take Your Junior Patriot to Work Day right now, we are planning to launch Mason's first-ever virtual event for Mason faculty and staff and their Junior Patriots (grades preK - 12). Save the date for August 5, 2020! 


    We will have some live and interactive sessions and a playlist of activities, worksheets, and videos to access and enjoy.  More details coming soon!


    Questions? Contact


    Posted July 6, 2020

    Employee and Applicant Data Request

    In preparation for the fiscal year 2020's Affirmative Action Plan, HR & Payroll will begin reviewing

    employee and applicant data starting July 8.   


    Action Items:

  • Please update all active recruitments to their current status
  • By close of business on July 7, please ensure all associated candidate dispositions are
  • current

  • Please ensure that all recruit numbers that were canceled reflect this status
  • Please ensure that any past recruitment efforts in the last year have been closed out
  • with the appropriate status and all associated candidates have been dispositioned


    If you have questions please send them to



    Posted July 2, 2020

    Expanded Vision Benefits

    In response to COVID-19, COVA Care, COVA HDHP and COVA HealthAware are offering interim features to help accommodate members experiencing difficulty receiving vision services.


    The following services are available for those members with the Expanded Vision benefit.

    Since these are interim features, they are subject to change. No expiration date has been determined.


    Renew Prescription


    1800Contacts.comis offering an express online vision test in order for members to receive a prescription to purchase contacts. 

    ExpressExam lets you take a 10-minute online vision exam and get a renewed contact lens prescription (from a board-certified eye doctor) often within a few hours. This service is available in the 31 states that allow telemedicine for vision care.

    Go and select Renew my prescription from home.


    Emergency Eyewear Replacement


    Members may be eligible to receive an emergency pair of replacement Adlens Adjustable Glasses (subject to availability). These temporary, emergency glasses can be adjusted to switch focus for reading, computer, and distance.

    If you are unable to reach your provider and you need glasses or contacts in the

    event of an emergency, you can contact your insurance provider: 

  • COVA Care and COVA HDHP members can contact Anthem Customer Service at 800-552-2682
  • COVA HealthAware members can contact the Aetna Customer Care Center at 877-973-3238

    More information


    COVA Care and COVA HDHP participants with Expanded Vision benefits may contact Anthem at 800-552-2682.

    COVA HealthAware participants with Expanded Vision benefits may contact Aetna at 855-414-1901 for additional details.



    Posted June 30, 2020

    Expanded CARES Act

    On June 19, 2020 and June 23, 2020, the IRS expanded provisions of the Coronavirus Aid, Relief and Economic Security Act (CARES Act), which was signed into law on March 27, 2020.



    Effective June 23, 2020, 403(b) plan participants financially impacted by COVID-19 may roll 403(b) funds taken at 70 ?? as Minimum Required Distribution (MRD) back into their retirement account. Interested participants must contact TIAA or Fidelity to initiate this process. 



    Effective June 19, 2020, the CARES Act expanded the eligibility to include participants who experience the following situations:

  • A job offer is rescinded or the start date for a job is delayed due to COVID-19
  • Pay or self-employment income is reduced due to COVID-19
  • A business owned or operated by the employee is closing or the business hours are reduced due to COVID-19

    For more information, please see the CARES Act provisions or visit HR & Payroll's COVID-19 page.





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    Phone: 703.993.2600

    Fax: 703.993.2601



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