Human Resources and Payroll


June 2019 Proposed Virginia State Salary Increase

Frequently Asked Questions


Posted July 10, 2019

Approved Paid Parental Leave Update

As of July 15, 2019, all 12-month faculty and classified staff will begin to see “Approved Parental Leave” listed as a leave category on their timesheet in Patriot Web. Below are details about how this change may affect your role:



Employees who are eligible for the Paid Parental Leave benefit must contact their Benefits Administrator at least 30 days prior to using the “Approved Parental Leave” category. Employees will not be permitted to use Parental Leave without prior approval from their benefits administrators. After receiving approval, employees will submit their electronic timesheet for each pay period using the approved leave category.

NOTE: Parental Leave is to be used for a continuous period with only one break permitted. It may not be used in place of flexible work arrangements or to reduce the work schedule.



Supervisors will approve employee timesheets in Patriot Web as normal. Benefits Administrators will send supervisors updated leave information and approved Paid Parental Leave usage confirmation. 


Benefits Administrators

Benefits Administrators will work with employees to approve Parental Leave and will monitor leave usage for each pay period. 



Please visit  the Human Resources and Payroll Benefits page for Parental Leave policy information. Questions regarding the policy should be directed to or 703-993-2600. 



Posted July 10, 2019

Reporting Accidents

We want to make sure the Mason community stays safe! Please remember to report all accidents, injuries, or conditions that may cause harm to an individual or the university. When dangerous or potentially dangerous conditions are reported, the university can take appropriate action to protect the community.


Please report the following situations to the university:

  • Student or Visitor Accident
  • Submit an Incident Report form when there is an unsafe condition, illness, or injury involving a student or visitor
  • Employee Injury
  • Submit an Employer’s First Report of Accident form when an employee is injured while at work

    Resources Regarding:

  • Workplace injuries, exposures, or illnesses: Accident and Incident Plan
  • Insurance, university property damage/theft, and automobile incidents: Contact Office of Risk Management at 703-993-2599
  • Workers’ compensation: Contact Human Resources and Payroll Workers’ Compensation at 703-993-2600
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    Posted June 26, 2019

    Upcoming Holiday and Your Timesheet

    We want to make sure you know how the upcoming July 4-5, 2019, holiday will affect your timesheet. 


    • This holiday represents sixteen (16) hours of holiday pay for full-time employees (prorated for part-time employees) during the week of June 30-July 6, 2019 

    • Full-time employees will need to account for twenty-four (24) hours of work during the week of June 30-July 6, 2019 (prorated hours for part-time employees)

    Alternate Work Schedules:

    • With supervisor approval, employees utilizing alternate work schedules are encouraged to adjust their work schedule for the week

    • Please see guidance below for how the holiday may impact employees utilizing a compressed schedule

    Please contact Payroll at or 703-993-2600 with questions. 


    Posted June 5, 2019

    Flexible Spending Accounts Deadlines and Changes

    If you have a Dependent Care and/or a Medical Flexible Spending Account (FSA), below is important information regarding the upcoming plan year:


  • Incur your eligible expenses by June 30, 2019, in order to be reimbursed for the 2018-2019 plan year.
  • Submit your claims by September 30, 2019. Any amount not reimbursed by that date will be forfeited.
  • Send Anthem the required documentation for medical expenses by September 30, 2019. If documentation is not received on time, you may be taxed on the unresolved amount.
  • Please contact Anthem at 877-451-7244 if you have questions regarding your FSA for the 2018-19 plan year.

    Upcoming Changes:

    When the new plan year begins on July 1, 2019, your FSA will be managed by PayFlex.

  • Those enrolled in a Medical FSA will receive a new PayFlex MasterCard to manage their funds.
  • All claims for expenses incurred on or after July 1, 2019, should be sent to PayFlex.
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    Contact Us

    HR & Payroll Staff


    Building: 4100 Alan and Sally Merten Hall

    Phone: 703.993.2600

    Fax: 703.993.2601